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How to Deal with an Overwhelming Workload

We all know that becoming a successful entrepreneur needs hard work, dedication and commitment. From managing resources to strategize upcoming projects to learning new tools, there is not a lot of time in the day to make huge errors. The overwhelming workload can be huge. That is why, entrepreneurs need to work smarter, not harder.

In this post, I’m coming up with a few amazing ways to help overwhelmed entrepreneurs to control their stress, manage tasks and sort through the endless tasks.

1. Prioritize Your Tasks

There will always be more tasks than your capacity and the time to complete them all but of course you can’t get everything done. You have to accept it. Tasks that are both urgent and important must be on the top of the to-do list.

Always remember, putting off tasks tends to take priority over the important tasks. Don’t let this happen. Make sure you focus on your task list.

2. Complete Your Tasks in a Limited Time

It is advised to complete your tasks quickly and move on to the next. Doing a particular task for more than an hour may be a nice effort but spending five hours doing the same task is nothing but the wastage of time. Make sure you set aside the limited amount of time for completing tasks to get more things completed and easily meet your deadlines.

3. Stay Up-to-Date

Keeping track of what you are getting done each day can help you measure how much time you really need for a given project or task.

This way you will not feel overwhelmed as knowing that will help you identify how much you can take on in the future.

4. Don’t Waste Your Time on Perfectionism

I’m not saying mediocrity is okay… but continuously working on the same task to make it perfect is not a good idea at all. Moreover, it kills your time, delaying your other tasks that must be completed on time. Keep in mind, great work is what you do for your clients. Perfectionism is something we do to satisfy ourselves.

5. Set Realistic Goals

Set the realistic, achievable deadlines, so that resources can stick to it. Don’t give your resources and colleagues unrealistic deadlines.

You your job very know very well, so don’t expect other to get the task completed in unrealistic time frame. Manage your expectations, be realistic.

6. Share the Burden

The great thing about being part of a project is having other people to help out when other projects are taking priority and things are getting particularly tough. Talk to your boss to redistribute your workload so you can easily complete what’s on your plate. Find out what is most important to stay on your to-do list and what tasks can be pushed back or assigned to someone else. Sharing the workload with the rest of the team can really help you make your deadlines and prove it that you can handle it all.

7. Do One Task at a time

Do one task at a time is a great way to manage your task schedule and meeting your deadlines. As moving from one tasks to another can make things more enjoyable, bearable, especially when you are particularly tackling something difficult.

However, if you are contending with a heavy workload, work on task at a time is a worthwhile option for your peace of mind.

8. Stay Focused

It’s important not to get distracted and keep your focus on work. Try allocating five minutes to check your phone and emails. Turn your notifications off so you don’t get distracted every five minutes.

9. Take Short Breaks

Taking breaks when your workload is too much and tensions are mounting can relax your mind. This way you can maintain the quality of work which is likely to suffer if you don’t give yourself a break and energize your mind and body.

Give yourself some time to eat lunch or snacks so that you can restore your focus.

10. Keep Your Boss in the Loop

If you are working with different people on different projects, and all projects have contradictory deadlines, it is advised to discuss the challenges with your boss and find out which tasks need to be prioritized first. This way, you get to push back a little and involve your boss in the decision making process.

Following these simple and easy ways can help you tackle your overwhelmed workload and get back on track. Always keep yourself controlled, organized and honest about what you can actually deal with.

Contact Us:
Send your CV at jobs@egybell.com
Send us your inquiries at info@egybell.com
Visit our website at www.egybell.com
https://www.facebook.com/EgyBell1
https://www.linkedin.com/company/10492652/
Call us at 010 000 366 34

#BeEgyBell #EgyBell #JoinEgyBell #Outsourcing #Business #Egypt

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How to Succeed in Business

1. Work by design, not by default.

Many people choose a career with minimal knowledge of what skills are needed, what the day-to-day work involves, and whether it’ll make them happy. Some start down one path, pulled toward one of the careers that recruit the hardest, where corporate profits are highest but employees are least satisfied. Then inertia and circumstance dictate which direction their career goes. In effect, they let their career choose them, rather than the reverse. Instead, be proactive. Decide what direction you want to go, and then start moving in that direction, today.

2. Take responsibility for your career

The days of working at one company for a lifetime and relying on a pension and social security are long gone. Have an internal locus of control: you are in charge of your career and your life. Design your own career, because if you don’t, others will.

3. Have frames of mind that serve you.

Success is much easier with the right frames of mind, mental attitudes that color how you think about things. Here are a few that will serve you well: 1. Be optimistic: Expect great things to happen, and be enthusiastic about the path you’re on. 2. Have an abundance mentality: The more you give, the more you’ll get back. 3. Act with confidence: Believe that you can achieve what you want. 4. Free yourself from limiting beliefs: Don’t accept negative frames of mind that constrain you. 5. Feel gratitude: Learn to see your experience of work as a privilege, a chance to utilize your unique talents in service of something bigger than yourself. 6. Make work fun: You’ll enjoy it more and you’ll be the type of employee that others want to work with.

4. Know yourself.

People are bad at predicting what will make them happy. Too many people devote years or even decades to climbing the career ladder and reach the top only to discover that it was leaning against the wrong wall. Decide what you want out of life, then do your research. Which careers tend to bring people the most money, happiness, fulfillment, or whatever you’re looking for? Then examine yourself. Do you have what it takes, based on your test scores, strengths and weaknesses, personality, and willingness to put in whatever effort is required? Also talk to some people who have achieved what you want to achieve, to see if it brought them the rewards you’re expecting.

5.Have a career aligned with who you are or want to become.

What are your values? What do you care about? The answers to these questions say a lot about who you are, and this should guide you in a career choice. If you value justice, honesty, fairness, or integrity, factor that in to your career choice. If you want to make a positive impact on the world, do something that helps others. Whatever course you choose, be guided by authenticity, by who you are at your core.

6. Decide what a career is for.

There’s much talk about a work/life balance, as if work isn’t part of life, as if work is the stuff you have to do and life is the stuff you want to do. This is a false dichotomy. Making a living is part of making a life. Your career should be aligned with you who are at a fundamental level no less than any other aspect of your life is. My personal goal is to maximize happiness, pleasure and meaning, in both myself and others, and I try to do this when I’m at work no less than when I’m at play. Figure out what you want out of life and then figure out what role your career can play in making it happen.

7. Have a healthy attitude toward money.

Many people let money dictate the direction their career goes. Either they take the highest paying job they can get now, or the one that will give them the skills they need to get the highest paying job they can get in the future. Money should certainly be a consideration, but not the only one. In our culture of consumption, it’s easy to forget that money is a means, not an end, and that promotions and raises don’t always lead to lasting happiness. The truly scarce resource is time, but too many people value money over time when they should be doing the reverse. Having said all that, if you are currently in debt or living paycheck to paycheck, do whatever you can to become financially independent as soon as possible. This opens up more choices in your career and your life, allowing you to focus on things other than money, think longer-term, and take more intelligent risks.

8. Be guided by your passions.

What are you passionate about? What do you look forward to when you get up in the morning? Expressing yourself? Creating something? Helping others? Whatever it is, find a career that lets you cultivate and share those passions with the world. Passion is a powerful source of inspiration and motivation, and the most successful people tend to be the ones who are passionate about what they work on.

9. Think big.

It’s amazing what a few people can do by thinking big and working hard. UPS was founded by two teenagers with one bicycle and $100 borrowed from a friend. Others have achieved greatness by thinking big, and you can too. The higher you aim, the more you’ll achieve, even if you don’t hit your mark. Don’t be too quick to settle for less than what you want. The system will occasionally present you with the opportunity to sell out, and take money now in exchange for selling a piece of your dream. Resist the temptation, because if you do it once it becomes harder not to do it next time. The best way to think big is to be guided by passion, authenticity and optimism, not money.

10. Be less afraid.

Thinking big is the first step, but to actually make it big, you’ll need to fight fear. Fear takes on many forms in careers as in life, and many of them are counterproductive. Fear of making mistakes leads to a perfectionism that reduces productivity and stifles creativity. Fear of getting rejected causes people to ask for less and therefore get less. Fear of criticism keeps people from speaking up and sharing their ideas. Fear of failure holds people back from even trying. Comfort is comfortable. But it’s not the route to success. Get out of your comfort zone. Move toward challenges, not away from them. And ask for more, even if it means getting turned down more. Remember that it’s not the batting average that counts, it’s the number of hits.

11. Set smart goals.

Dreams don’t make themselves happen. You’ll need structure and discipline to have the career you want. Intelligent goal setting is an essential step. The best goals are aggressive but achievable. Work with a sense of urgency and monitor your progress, to make sure you’re moving in the direction of your goals. Don’t be satisfied with things staying the same and just not getting worse; try to make everything in your life a little better every month. The mantra at Apple is “plus it”: even when something seems finished, keep asking yourself, is there some way I could make it even better? Also be sure to write down your goals, with deadlines. And wherever possible, make them quantifiable; only that which gets measured gets improved.

12. Get motivated.

Don’t look for motivation from your employer, your boss, or anyone else. Be internally motivated. The most successful people in business (and life) are the ones who push themselves rather than waiting for someone to push them. Don’t let inertia win. Motivation is easier when you’re passionate about what you’re doing, and when you have clear goals and a clear idea of why you want to achieve those goals. This will give you the energy you need to keep moving forward in good times and bad.

13. Learn.

Obviously you need to learn in order to succeed in your career. But how you learn and what you learn are both essential factors. As for how you learn, having the right frame of mind can help you learn much faster. Have a natural curiosity about the world, let everything be your teacher, and don’t limit yourself to learning only those things that are of immediate value to you. As for what to learn, this depends on your chosen career, so talk with some successful people in your desired field and ask what skills helped them succeed and how they developed those skills. Some skills are useful in nearly every field, including communication (listening, speaking, writing), teamwork, selling (your ideas, your opinions, yourself), negotiating, analytical and quantitative skills, leadership, and creativity. When learning, don’t focus on diplomas, certifications and titles. Instead, focus on skill development, and transformation of mind and character.

14. Become an expert.

To have a truly brilliant career, and to have an impact on the world, you need to be exceptional. You need to bring something to your company or the world that it lacked. By becoming an expert and exercising your expertise, you’re likely to be paid well and also to feel a high degree of job satisfaction. As a good first step, try to become noticeably more valuable to your employer with each passing month; within a few years you’ll be essential, and your compensation will probably reflect it. Then remember to think big: once you’re the office expert, try becoming the world’s expert. What should you become an expert in? That’s up to you. My suggestion is to find something that you’re passionate about and that has a positive impact on the world.

15. Create real value.

The most successful people focus on the intersection of passion, skill, and value: something they’re passionate about, and they’re skilled at, and the world needs. Skill can usually be developed with enough passion, so the focus should be on passion and value. When measuring value, think not just about the value to your users, but also to the world overall. If you aren’t sure what would create value for the world, ask what would create value for you. Many successful businesses have been started by a founder who was frustrated by something and developed a solution for themselves, only to find that many others were frustrated by the same thing. If you’re not interested in entrepreneurship, there are still many ways to create value within a company; for example, by mentoring other employees to make them more valuable. Of course, your work doesn’t have to be your life’s primary value contribution to the world, but given how much time most people spend on their careers, to not create any value while at work is to miss a big opportunity to “make a dent in the universe.”

16. Focus.

The world is big and life is short. You can’t know or do everything. In your career as in life, you need to focus, and to focus on the right things. Focus on the activities that will propel your career in the direction you want to take it. Don’t let the urgent crowd out the important. Learn to say no to make time for yes. Simplify, prioritize, delegate, do whatever it takes to focus on what really matters.

17. Surround yourself with amazing people.

Rather than taking the job that pays the most, consider taking the job that will let you work with the smartest people you can find, people who will challenge you, give you objective feedback, and help you learn faster. In his early twenties Warren Buffett went to work for his idol Ben Graham without even knowing what his salary was until he received his first paycheck. That decision worked out pretty well for him. Also try to work with people you respect and whose company you enjoy. (For me, one of the most rewarding things about having started my own company has been the ability to build a team of awesome people I genuinely enjoy working with.) But don’t limit your network to your office mates; some things can’t be learned sitting at a desk. Get out of the building, be social, engage with the world, meet new people, and continue to expand your network of contacts.

18. Be open.

Flexibility is essential to career success and it comes in many forms. Be open to different viewpoints and to being shown to be wrong; it’s the fastest way to learn. Be open to working independently and as a member of a team; most careers require both. Be open to change; the world keeps changing faster, and those who can’t adapt get left behind. Be open to trying a lot of different things at work; by default people know less about what they’ll enjoy and excel at than they think. As an extreme example, Robert Greene had eighty different jobs before he found his calling as an author. Despite the late start, his books have collectively sold over two million copies.

19. Develop and exercise power.

To change the world, you need power. Power assumes many forms. You can start your own company. You can manage a team. You can become an expert in something and develop a personal brand around it. You can influence people with your ideas. You can rally supporters around your cause with passion and charisma. I’m not advocating a Machiavellian power grab (although I do recommend studying those tactics so you can be alert to when others try to use them against you). But I am saying that to have a more impactful career, to change the world in positive ways, you will need to gradually build up your power and then utilize it.

20. Think like a company.

Companies have developed many techniques for achieving their goals. You can use a lot of the same techniques to achieve your goals. Companies think about the value proposition of their products; what is your value proposition, to your employer or to the world? Companies do competitive intelligence to see how their products differ from their competitors; what differentiates you from the other candidates a potential employer might consider hiring? Companies quantify nearly every aspect of their businesses in order to track and improve them; what metrics in your own career are you tracking and improving? Companies have mission statements that guide their growth; what is your mission statement for your career or your life? You can use these and many other business techniques to turbocharge your own career.

21 Don’t give up.

There will be tough times, when you’re tempted to give up, when you question whether it’s worth the pain. Maybe it is, maybe it isn’t; that’s up to you. But determination is what sets winners apart. They persevere when others turn back. They are resilient, and don’t allow challenges to be an excuse for settling. They follow the motto “I will find a way, or I will make one.” You’ll find it’s easier to handle adversity like a champion if you love what you’re doing, and if the work is aligned with who you are at a fundamental level. So find something you’re passionate about, something you’re confident will give you the happiness and meaning you desire, something the world needs, and then set aggressive goals, start pushing on them, and don’t give up when times get tough, and I’m confident that you’ll accomplish amazing things.

Contact Us:
Send your CV at jobs@egybell.com
Send us your inquiries at info@egybell.com
Visit our website at www.egybell.com
https://www.facebook.com/EgyBell1
https://www.linkedin.com/company/10492652/
Call us at 010 000 366 34

#BeEgyBell #EgyBell #JoinEgyBell #Outsourcing #Business #Egypt

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Ways to Encourage Employee Commitment

How to create an environment where employees thrive

I’ve suffered from restless feet for as long as I can remember. Always having it in the back of my mind ‘what’s next?’. Many of us experience this when it comes to the current dating scene, travel and even our careers. Perhaps many of your employees feel this way as well. There are days when their work feels purposeful, but others when they question what they are actually working towards. And then they open up LinkedIn for a quick scroll, only to be notified that there are hundreds of job postings related to their skills. Encouraging employee commitment can be tough. 

So what’s the value in staying put?

For employees, among other reasons, there is future job security. A survey reported that despite people in their 30s being in highest demand, a 55-year-old with steady employment history is easier for recruiters to place in a new job than a 30-year-old job hopper. They believed one of the biggest obstacle for an unemployed candidate of landing a new job is having a history of leaving a company before they have been there for a year.

For employers, keeping good employees is certainly much more cost effective. The typical hiring time to fill a role is a lengthy 10 to 12 weeks. Not only is it a time consuming task, but there is also the cost of loss productivity, heavier workload on other employees and extra effort required from management during a period of transition.

So here are some tips for encouraging employee commitment and ensuring they are working productively:

A good leader listens.

Gary Vaynerchuk advises that “to motivate (employees), you’ve got to get to a place of understanding that they don’t work for you. You work for them. It’s about understanding what every single person in your company wants, and doing your best to deliver.”

This may be a little backwards to how we usually think of the employer and employee relationship. The point is to listen to your employees and make sure they feel heard. Take the time to understand what motivates them individually. People have many different reasons why they show up to work every day and either do a great job or a lacklustre one. A strong leader understands that people are taking a risk in following them, so they honour that relationship.

Be a teacher.

Encourage your staff to ‘always be a student’ by enabling an environment of learning. Most of us that get restless feet do so because we need to feel that we are continually growing, learning and expanding. Adopting the mentality of ‘always being a student’ has helped to remind me that there is always more to be learned. And having bosses or colleagues that are open to teaching others, provides the opportunity for people to reach out. 

Try having both management and employees give regular presentations to the team on new topics of interests or on challenges they’ve had to overcome in their careers.

Communication, communication, communication.

Effective communication in the workplace is an integral element of a business’ success. Not only does it increases employee engagement and the overall effectiveness of a team, but it also enhances relationships. Communication ensures that team members understand what they are working towards and why. It allows everyone to reconnect over the projects at hand and move forward with clarity. Positive communication is a huge part of employee commitment.

Some avenues for consistent communication are through efficient weekly meetings, regularly asking colleagues for feedback and keeping workflows transparent on project management tools like Trello.

Reward healthy behaviour.

Encouraging your employees to make healthy choices is one way to show them that you care about their wellbeing. In order to increase engagement in health programs, offering incentives and rewards can motivate participants and provide purpose behind behaviour change. A little friendly competition between employees and teams helps as well!

Try providing a service like HOLISTAL to your employees. It helps to motivate healthy eating by educating your employees to make healthier food and lifestyle choices. It includes tons of recipes for inspiration and rewards to motivate them to put it into action. This is definitely a great way to improve employee commitment!

Offer flexibility.

In a survey of 2,600 full-time US workers, 72% rated ‘unlimited paid time off’ as the most valuable workplace perk. What does this look like? Giving employees permission to take the odd day off to deal with life situations or even just to take a break, without the feeling that they will be wasting their paid annual leave days. In order to make this useful, it needs to be adopted by the whole corporation with managers leading by example to prioritize their well-being as well.

Encourage meditation.

Meditation is known to improve focus by teaching one how to stay present in the moment. Not only is it a very useful stress management technique, but it also helps us gain clarity in our thoughts and work on being present. This is a great technique for those who are constantly thinking about what’s ahead as it can help us learn how to stay present and find value in where were currently at. Consider offering meditation workshops or providing subscriptions to meditation apps such as Headspace, Calm and 10% Happier.

1. Teamwork must become part of your workplace culture

For co-workers to successfully collaborate, the leadership within the firm must work to make collaboration one of the key values of the enterprise. Employees must see that the leadership within the firm works together as a team to accomplish goals. Also, the company’s leadership must award teams publicly when they are successful at working together to achieve their objectives.

To truly improve collaboration, leaders must provide an environment where employees are not afraid to share their ideas. Leaders must create a culture where the exchange of ideas is encouraged and rewarded. Teamwork and collaboration must be a central theme of the mission statement to improve collaboration.

2. Provide teams with the resources they need to work together

To make improvements with communication, the organization must provide the necessary resources to the teams. This includes comfortable work spaces where the teams can work together. If the teams are spread out amongst different locations, then the organization must provide the resources that allow the teams to work together remotely such as video conferencing.

Finally, the organization should be providing an online collaboration portal for its employees, to use for communication. There are many online tools, such as Slack, that allow employees to communicate easily across different departments. Having the tools to communicate across departments easily is an essential instrument needed to improve collaboration.

3. Train employees and encourage ongoing learning

Working as a collaborative team member is not a skill that everyone is born with; however, it is a skill that can be learned, which is why it is imperative the organization spend the money investing in the employee’s teamwork skills. There are fantastic team building courses out there for your employees to attend. Also, there are specific skills employees need to learn to be effective collaborators.

One of these skills is the ability to communicate with co-workers effectively. There are practical workshops employees can take to learn how to better communicate through public speaking. Learning public speaking skills will increase their confidence and ability to articulate points, as well as bring them closer together if the course is completed as a group.

4. Encourage people to socialize outside of work

When employees are in the office, they are focused on the tasks at hand, which means there is little time for co-workers to bond on a personal level. It is vital to team collaboration for people to get to know each other outside the office. The event does not have to be a significant expense; it could be going to the movies, having a casual lunch or going for a drink after work. Participating in a social event will help break down barriers in the office and will help improve collaboration, as co-workers will have built trust and feel more comfortable collaborating together.

5. Clarifying roles and setting expectations

Organizations will find when all employees are on the same page, working collaboratively will quickly become a seamless and natural process. Making sure each employee understands, not only his or her role, but the roles of the people around them will help everyone understand the big picture and how they fit into the larger puzzle.

It is also imperative that the leadership set clear expectations for the teams so that as employees work together, everyone is clear on which goal or objective needs to be reached.

6. Review individual’s talents

An organization must look at every single employee’s skills and place them in a setting where they can add the most value. When forming teams, for them to effectively collaborate, one must identify each individual’s strengths and place them with co-workers who will complement those strengths. When each team member is the best at what their role is within the team, you will see them producing results above your expectations.

7. Resolve team conflict quickly

No team will ever be perfect, and it is crucial for organizations to recognize this and have a system in place to handle any conflicts that arise. The system should allow any employee to share their concerns without repercussions. Also, employees should be allowed to have input on any solution to the conflict made by the organization.

Contact Us:
Send your CV at jobs@egybell.com
Send us your inquiries at info@egybell.com
Visit our website at www.egybell.com
https://www.facebook.com/EgyBell1
https://www.linkedin.com/company/10492652/
Call us at 010 000 366 34

#BeEgyBell #EgyBell #JoinEgyBell #Outsourcing #Business #Egypt

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How To Improve Cooperation In The Workplace

1. Teamwork must become part of your workplace culture

For co-workers to successfully collaborate, the leadership within the firm must work to make collaboration one of the key values of the enterprise. Employees must see that the leadership within the firm works together as a team to accomplish goals. Also, the company’s leadership must award teams publicly when they are successful at working together to achieve their objectives.

To truly improve collaboration, leaders must provide an environment where employees are not afraid to share their ideas. Leaders must create a culture where the exchange of ideas is encouraged and rewarded. Teamwork and collaboration must be a central theme of the mission statement to improve collaboration.

2. Provide teams with the resources they need to work together

To make improvements with communication, the organization must provide the necessary resources to the teams. This includes comfortable work spaces where the teams can work together. If the teams are spread out amongst different locations, then the organization must provide the resources that allow the teams to work together remotely such as video conferencing.

Finally, the organization should be providing an online collaboration portal for its employees, to use for communication. There are many online tools, such as Slack, that allow employees to communicate easily across different departments. Having the tools to communicate across departments easily is an essential instrument needed to improve collaboration.

3. Train employees and encourage ongoing learning

Working as a collaborative team member is not a skill that everyone is born with; however, it is a skill that can be learned, which is why it is imperative the organization spend the money investing in the employee’s teamwork skills. There are fantastic team building courses out there for your employees to attend. Also, there are specific skills employees need to learn to be effective collaborators.

One of these skills is the ability to communicate with co-workers effectively. There are practical workshops employees can take to learn how to better communicate through public speaking. Learning public speaking skills will increase their confidence and ability to articulate points, as well as bring them closer together if the course is completed as a group.

4. Encourage people to socialize outside of work

When employees are in the office, they are focused on the tasks at hand, which means there is little time for co-workers to bond on a personal level. It is vital to team collaboration for people to get to know each other outside the office. The event does not have to be a significant expense; it could be going to the movies, having a casual lunch or going for a drink after work. Participating in a social event will help break down barriers in the office and will help improve collaboration, as co-workers will have built trust and feel more comfortable collaborating together.

5. Clarifying roles and setting expectations

Organizations will find when all employees are on the same page, working collaboratively will quickly become a seamless and natural process. Making sure each employee understands, not only his or her role, but the roles of the people around them will help everyone understand the big picture and how they fit into the larger puzzle.

It is also imperative that the leadership set clear expectations for the teams so that as employees work together, everyone is clear on which goal or objective needs to be reached.

6. Review individual’s talents

An organization must look at every single employee’s skills and place them in a setting where they can add the most value. When forming teams, for them to effectively collaborate, one must identify each individual’s strengths and place them with co-workers who will complement those strengths. When each team member is the best at what their role is within the team, you will see them producing results above your expectations.

7. Resolve team conflict quickly

No team will ever be perfect, and it is crucial for organizations to recognize this and have a system in place to handle any conflicts that arise. The system should allow any employee to share their concerns without repercussions. Also, employees should be allowed to have input on any solution to the conflict made by the organization.

Contact Us:
Send your CV at jobs@egybell.com
Send us your inquiries at info@egybell.com
Visit our website at www.egybell.com
https://www.facebook.com/EgyBell1
https://www.linkedin.com/company/10492652/
Call us at 010 000 366 34

#BeEgyBell #EgyBell #JoinEgyBell #Outsourcing #Business #Egypt

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Ways to Improve Your Office Workflow

1. Communicate tasks and processes clearly.

Communication is key for any business to run smoothly. It is critical for everyone in the office to understand the rules and processes. A successful business encourages employees to let each other know what they are working on, answer any questions others may have and frequently report to their managers. Without proper communication and discussion, it is easy to think others are accomplishing tasks or working on a project when in reality nobody has touched the project. Communication is critical to ensure all tasks are accomplished and all work is completed.

2. Encourage employees to take breaks.

Staying on task seems to be a challenge for many employees. They face many distractions in a workday, such as Facebook, text messages and social interactions. When employees lose focus on their work, it takes significant time to bring their attention back to their current task. If you provide frequent breaks for employees and encourage them to take advantage of designated breaks, they can let themselves forget about work for a short time and clear their minds. When the break is complete, they’ll be more apt to concentrate and accomplish work at a faster pace.

3. Conduct frequent training.

When employees are intimidated by their workload or a current project, they tend to procrastinate, losing efficiency and productivity. When they are thoroughly trained in the processes of your company, they will feel more comfortable and less intimidated by their work. Even if they receive the same training more than once, it may calm any worries they have and make them more willing to tackle large and difficult projects.

4. Get organized.

Being organized has many benefits, including a less stressful environment and less time wasted on looking for items. Getting and staying organized often sounds like an overwhelming undertaking, but if you work on it a little each day, you will be amazed at how easy it becomes.

At the end of each day, spend 10-15 minutes to sort through the day’s papers, file them as needed and toss everything you no longer need. Delete all resolved emails, and prioritize the tasks for the next day in your to-do list. Decluttering from the day will allow you to be better organized the following day, and you won’t feel overwhelmed first thing in the morning.

Organizing your office doesn’t only mean cleaning your workspace. It also means organizing and scheduling your time. When you are organized, you are less likely to waste time and can more easily concentrate on your projects. You will also become a much more reliable office leader. 

5. Remove all unnecessary stress.

Don’t spend your day worrying about unnecessary items. Remove all excess tasks, thoughts, feelings and so on. They will only bog you down and distract you from maintaining a continual flow of work. When you come to work each day, leave your problems from home at the door. Concentrate on the most important project you face and get that done before worrying about something new.

6. Do not multitask.

Although it may seem like you can complete more tasks if you work on more than one at a time, it could be obstructing your daily workflow. When you work on several tasks at once, your brain goes into overload from switching back and forth between projects, which ultimately slows down your productivity on everything. Instead, try to focus on only one task at a time and do not let other tasks distract you.

7. Use collaboration tools.

One of the most common sources of productivity interference is email. Your email may be a source of collaboration with your employees and clients, but being interrupted by your email every few minutes will slow down productivity and end up costing you time and money. There is also the higher risk of making poor decisions, because if you are overwhelmed with emails that require immediate decisions, you may rush to a decision that you will later regret.

Instead of constantly checking your email or responding to each alert, consider using a cloud-based tool, such as SaneBox, that separates your email by moving important things to one place and less important things to another place. You can schedule when to check your email instead of spending a lot of accumulated time reading and sorting through massive volumes of email notifications.

8. Attack difficult tasks first.

You cannot do every task at the same time, so it’s important to prioritize. Doing the most difficult tasks first will allow you to focus on smaller, less difficult tasks later. At the start of your day, consider ranking each task in a to-do list according to importance and urgency. Put the most important projects at the top of your list, checking them off as you complete them. If a task seems overwhelming, getting rid of it as soon as possible will ease your mind and reduce that feeling of being consumed by numerous tasks.

9. Don’t take work home with you.

The easiest and most important thing you can do to improve your daily workflow is to leave your work at work. Taking your work home with you because you think getting extra work done at home will make the following day go smoother does not improve workflow; it causes restlessness at home, limits your breaks, and tends to increase your exhaustion throughout the following workday. Instead, remind yourself of your original goals for the day and then clear your mind when you leave. You will be more effective the next day, and it will improve your work-life balance as well as your workflow.

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Teamwork Trends that Will Impact Your Business

#1 The Increasingly Distributed Office

While this isn’t a new trend, it’s one that’s likely to continue to grow. Businesses are becoming increasingly geographically (across cities, countries, and continents) and organizationally distributed.

Many companies no longer have one central office, and those that do no longer rely on a centralized workspace. Instead, there has been a considerable shift toward a cross-functional collaboration.

Driven by a desire to reduce labor costs or to gain access to skills not readily available in the local area, companies are choosing to reduce the number of employees.

Instead, it’s cheaper, more comfortable, and, arguably, better to outsource work to service providers and freelancers. Outsourcing will mean that today, companies are made up of employees, suppliers, contractors, and clients located around the world.

However, as well as being geographically distributed, decision-making is also dispersed throughout the broader organization by, for example, satellite teams located in markets nearer to customer bases.

#2 The Increasing Importance of Cross-Functional Collaboration

Cross-functional collaboration is when a group of people, each with different expertise, work together to meet a common goal. This can be as simple as a group of people across multiple departments working together to deliver a joint project.

Modern workplaces understand the impact that cross-functional collaboration can have on overall business performance. It’s a powerful tool, allowing teams and departments to stay aligned while increasing transparency and promoting diversity.

There are numerous benefits of cross-functional collaboration. For instance, when you bring together multiple departments to deliver one project, it’s easier to discover different perspectives and identify innovative solutions to satisfy the client and the business itself.

Not only does this ensure different viewpoints are heard, but it also challenges old ideas and the status quo and fosters a culture of learning and cooperation. The former playing field is leveled with traditionally lower down team members, allowing them to offer solutions rather than receiving directions from the top down.

While there are many benefits to cross-functional collaboration, it does have its fair share of challenges. It requires trust, clearly defined goals and tasks, and excellent communication.

#3 Team Culture Has Changed

Remote working and outsourced service providers have shown that teams can work together virtually and successfully.

People can work together across locations and time zones, solving problems, and building innovative solutions without the need to ever meet in person.

Also, open-plan offices have been found to hinder, not help, team collaboration. Studies have shown that “rather than promoting collaboration, open-air spaces caused employees to withdraw into the world of electronic messaging.”

With 86% of employees reporting that they are more productive when they work alone, it’s clear that team culture has drastically changed over the last decade.

But how can businesses manage remote teams and overcome the inherent obstacles?

  • First, it’s more important than ever to keep track of employee activity via project management tools and status updates.
  • Second, clearly defined expectations need to be established so that every team member knows exactly what’s expected of them, and when.

Other tips include promoting communication and opportunities for employee engagement, all of which can be aided with the right collaboration and communication tools.

#4 An Increasing Variety of Collaboration Technologies

The changes in business structures mean that management styles, work practices, and collaboration and communication technologies have evolved in an attempt to keep up.

The rise of cross-functional collaboration and distributed offices are mirrored with a rise in collaboration technologies for teams.

Team collaboration comes in a variety of forms, as do the tools:

  • Project Management and Document Collaboration: These tools allow teams to manage projects and collaborate on documents efficiently.
  • Kanban Boards: The boards allow teams to collaboratively manage projects and workflows. By setting out clear expectations, they can be helpful in limiting scope creep.
  • Video Conferencing and Instant Chat: Communication tools allow team members to easily work together in real-time via chat and video.
  • Time Tracking Tools: These tools track the time that individual team members spend on deliverables and projects. As well as simply tracking time, some tools can connect to invoicing systems to create quotes and invoices.

The tool(s) you need will depend on your use case(s). Unless you only need one tool for a very specific task, you need to carefully consider whether the tools will play nicely together.

Unfortunately, the rise of collaboration tools has created its own set of problems. If you’re not careful, you can end up with a web of connected tools with complex zaps or trigger events.

Instead of just relying on your email inbox, you now need to check Slack, Asana, Trello, and so on to find the information you need.

If you do need to use multiple tools, consider an email-based project management tool like Gmelius, which allows your team to collaborate on project and client management without leaving their inbox.

A good email-based project management tool should have the same functionality as many other collaboration tools. However, the benefit here is that by living inside your inbox, it won’t complicate your workflow or require your team to learn new software.

#5 A Growing Number of Communication Tools

There is a greater emphasis on work-life balance in modern workplaces, with much more flexibility. Today, it’s common for teams to work together across different locations, time zones, and even continents.

While some companies allow employees to work from home, others have moved to a remote-first environment. With this in mind, it’s more important than ever that team members can communicate easily and quickly.

It’s no longer viable for team members to send lengthy email messages; instead, communication needs to be responsive and in real-time. Luckily, whatever the blend of in-house employees and outsourced teams, there is a wealth of tools available to help you communicate seamlessly with your team.

The use of tools to aid real-time communication has increased dramatically. This includes the integration of chat services, phone, video, instant messengers, commenting systems, and so on. These tools are available across a range of devices, so you can keep up to date even when on the go.

However, like collaboration tools, the rise of communication tools has added to the complex web of resources we now rely on every day. Instead of fixing the problem, it adds to it.

More and more people are moving toward an all-in-one tool, like email-based project management tools, which allow you to not only manage your project from inside your email inbox but to also comment and chat in real-time with co-workers.

#6 Agile Team and Methodology

Traditionally, agile methodologies have been the wheelhouse for tech and development agencies and departments. Development teams, trained in an agile method, like Scrum, would implement the practices in order to increase productivity and improve quality.

However, other kinds of teams and businesses are now finding successful results by applying agile principles. Organizations are expanding agile methodologies into product development, portfolio management, and human resources.

What is agile? And how does it benefit your business?

Agile is a process that helps teams provide responses to feedback on a project. It also enables a project’s direction to be assessed throughout the development or delivery cycle via regular meetings called “sprints” or “iterations.”

But nowadays, agile is much more than a process. Agile involves a team’s environment and, for example, the office layout and furniture. Everything should be designed to allow tasks to be flexibly delivered, in the most efficient way.

It allows companies to build the right product and regularly analyze and improve the product throughout its development. The process should enable the delivered product to be fit for purpose, valuable, and competitive in the market.

Alongside improved productivity, other benefits for agile working include:

  • a sense of autonomy and freedom for team members;
  • increased happiness, job satisfaction, and morale; and
  • lower costs and higher efficiency of working.

#7 Companies are Rethinking Traditional Performance Reviews

Studies have shown that one-third of U.S. companies are ditching the annual/biannual performance review.

These formal reviews have been replaced with regular, informal updates between managers and employees. Instead of waiting for a year, businesses are conducting frequent but informal manager-and-employee check-ins.

Annual reviews tend to focus primarily on financial rewards or punishments for historic work. While understandable, the focus on past behavior misses the opportunity to provide feedback to improve performance and increase skills moving forward.

On the other hand, ongoing discussions about performance and development shift the focus to improvements, which are highly important for the long-term survival of organizations.

Contact Us:
Send your CV at jobs@egybell.com
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Simple Ways to Make Your Employees Feel Valued

Imagine a job where your work isn’t appreciated, your effort goes unnoticed, and you could be replaced in an instant.

Not exactly a place you’d want to stay for very long, is it?

As a manager, this isn’t the type of environment you want to encourage—not if you want your employees to stick around, that is. So, one of your most important responsibilities is making your employees feel truly valued, letting them know that without them, your company, your department—and frankly, you—would be worse off.

But how do you do that on a daily basis, especially if you don’t have the decision-making power or resources of a top-level executive? During my years as a manager, I’ve found that doing these four simple things can go a long way.

1. Be Intentional with Everyday Conversations

Employees and managers alike are often ingrained with the idea that “everyone is replaceable.” But I’ve found that a big part of feeling valued occurs when employees are aware that they add something to the company that no one else can.

To effectively convey this, think about how you approach everyday conversations with your employees. When you assign a new task, for example, go beyond the basic “Here’s the contact info for your next design client,” and reiterate why you truly value someone’s work: “You did a great job designing that website last week. We have a new client who seems pretty picky, and since your work is so detail-oriented, I think you’re the only one for the job.”

Or, as you start giving people more challenging work, clearly acknowledge what you’re doing and why: “You really nailed your presentation during the team meeting last week, so I think you can handle a monthly client presentation with some of our big accounts.” The more you recognize your employees’ specific contributions to the team, the more irreplaceable they’ll feel.

2. Show Them that Others Need Them, Too

While recognition can serve as a great motivator, it can also become a little routine when it always comes from a direct manager.

I’m not saying that you should ever hesitate to reward your employees for a job well done, of course. But, do remember that feedback from others can pack a little more punch—and show your team that they’re not only appreciated by you, but also by clients, co-workers, and even executives.

So, pay attention when a client sends you an email to share the amazing experience she had with an employee or when someone from another department lets you know “Joy helped me find the number I need—she’s great!” Then, share it. Whether you do it privately (via a one-on-one conversation or email) or in public (on a company message board or during a team meeting), you’ll let your employees know that they’re making an impact on clients and co-workers—and they’ll be reminded just how important their work is.

3. Challenge Them

Every job comes with less-than-glamorous responsibilities. But it’s important to balance out that grunt work with challenging assignments, too. When you only dole out repetitive tasks (or tasks beneath someone’s skill level), you’re conveying that you don’t really need his or her specific, individual talents. (Come on, anyone could update a client information spreadsheet!)

On the other hand, when you assign an employee a challenging task and actually put your trust in him or her to see it through, what you’re saying is, “I know you’re capable of this, and I trust you to do a great job.”

So, I’ve found that it’s important to consistently find new ways to challenge my employees—whether that means developing new projects specifically for their talents or just being more aware of what each person does best and assigning tasks accordingly.

I also carefully select employees for the task of training new hires—giving people this responsibility conveys that you not only think they’re doing a good job in their everyday work, but that you want incoming employees to develop their same habits, skills, and attitude.

4. Recognize Them as Individuals

To boost team morale, it’s great to do something for your entire team—like catering lunch or bringing in donuts. But if you’re aiming to show your appreciation for an individual, it can easily get lost in these types of group celebrations.

In one fell swoop, your top salesperson and newbie intern have just been rewarded with the same exact thing: a slice of pizza. Guess how valued your top employee is going to feel?

To truly make individual employees feel valued, it’s OK to single them out and reward them according to their accomplishments—and with something that the rest of the team won’t necessarily get.

So, for example, if an employee’s gone above and beyond developing an internship program for the summer,

let him or her skip out on a day of work to attend a recruiting event at a nearby college.

Or, pinpoint an employee to attend a conference on your behalf. I’ve found that even simple, small gestures go a long way: If I have an employee who’s done something exceptional during the week, I’ll pull her to the side and let her leave work an hour or two early on a Friday afternoon.

Of course, you don’t want to ostracise the rest of your team—and you certainly don’t want to play favorites—so, it’s important to pay attention and actively look for opportunities to reward all the members of your team. But individually recognizing your employees for their specific achievements will spell it out, loud and clear: They really make a difference to you and the company.

Contact Us:
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Ways To Improve Workplace Teamwork

Being part of a great team at work is a phenomenal feeling. You know that feeling? When your team is ‘in the zone’? It’s a sweet cocktail of emotions – excited, challenged, safe, successful. You’re pumped to get out of bed in the morning and energized throughout the day.

If you know that feeling, hold onto it.

The fact of the matter is, a lot of workforces suffer from poor communication, lack of trust, and low engagement – all of which erode the chances of teamwork in the workplace.

But, people still want teamwork. And 3 out of 4 employers consider teamwork ‘very important’. It can just be a bit tricky sometimes. If it isn’t happening naturally, most people are stumped by the challenge to generate it.

The key is to give your team the right conditions to develop and grow. Think about this: if you were trying to create a thriving vegetable patch, you wouldn’t just throw some seeds around and command them to grow – “Hey you, become a carrot. Now!”

You would read the instructions, look at what they need (sunlight, lots of water, time) and provide them with that environment. It’s the same with teamwork; you need to give your team the right conditions to develop and grow.

If nurturing a healthy team culture is important to your workplace, here are 12 teamwork “conditions” to consider:

1. The role of leaders

It starts at the top. If you don’t already have good teamwork at the grassroots level, then it’s time for the leadership team to, well, lead. By example. They’re the ones that the rest of your company look to for guidance, so they should be establishing teamwork as the norm. Their behaviour will trickle down through the company to leaders at each level of the company, then to all members of the teams. Eventually the whole organization will come to accept and expect this mode of working.

“It is really amazing how much an organization sucks up the behaviors of the leader,” said Nick Tolley CEO of Harris + Hoole, when speaking about the culture and values within his company.

“I didn’t quite appreciate this until I started this business. You can very easily see this when you are having a bit of a crap day, and you are a little bit downbeat. It is infectious. Very, very infectious.”


2. Communicate, every day, every way

Good communication is at the heart of great teamwork. Great teams communicate well and often, their members are happy to share ideas, brainstorm together, ask for feedback, and be contradicted.

This doesn’t mean team members always agree, but they’re able to communicate through their differences to settle on a sound solution and continue moving forwards as a team.

So, how to enable good communication?

  • Be clear: Set the tone for communication among the team. When is it acceptable to close your office door? Is it okay to contact someone after hours? How often should the whole team get together? This outline will help to keep everyone on the same page and communication flowing.
  • Listen: Communication is as much about listening as it is about speaking. Make sure you’re listening to fellow team members and actually considering their thoughts before offering your own solutions and input.
  • Method: There are so many ways to reach each other in the modern age. Try to use the most suitable tool to communicate for your specific needs, whether that’s email, a chat tool, phone call, or face to face. We’ve got an article that’ll help you decide which communication tool is best for what.
  • Touch base: Encourage informal meetings, information sharing, and huddles between team members. People shouldn’t have to wait for a weekly catch-up meeting to get together. Collaborative team members are comfortable communicating as and when they need to.
  • Collaboration tools: These enable workers to connect across the world, or across the office, in a group or one-to-one conversation. They also make progress on group projects at the times that are most convenient for them.

    .


3. Exercise together

I’m not talking about aerobics here – don’t make your team complete a set of jumping jacks at your next meeting. I’m referring to team building exercises. These don’t have to be groan-inducing company retreats, they can be short and sweet tasks that take less than 10 minutes (and it may even be better that way).

Before deciding on a team building exercise, it’s important to assess what specific challenges your team is facing. For example, does your team need to become more familiar with each other, or do they need to recover from a conflict? You may pick different exercises for each of these situations.  

The frequency of your team building exercises should also be considered. Team building exercises are like physical exercise – if you do it often, the benefits are more long-lasting. You can’t summit Everest if you train twice a year. Teamwork is similar. If you want to achieve your teamwork goals, find a way to work the exercises into your weekly/monthly contact with your team.

4. Establish team rules

“Rules?” I hear you thinking, “that doesn’t sound fun at all.” Think again. Rules don’t have to be a dampener, but they do have to exist to keep everyone aligned.

Rules are everywhere – on the sports field, in daily interactions – and they exist to keep everyone safe and on the same page. How can we more forward together if we don’t know where we stand? Rules will safeguard the success and productivity of a team.

Establishing rules early is best, but be willing to consider changing them if they’re hindering rather than helping the team. You can write them down or just chat about them openly. Either way, you should be clear on why they exist and ask for contributions/feedback from everyone. 

Some examples:

  • When we meet, we’re all present (no cell phones or laptops).
  • We’ll be open about our frustrations.
  • We listen with intent, rather than waiting for our turn to talk.
  • We respect out of office hours and won’t expect communication unless it’s an emergency.


5. Clarify purpose

If a team doesn’t understand the purpose of their work, their attention and enthusiasm can dwindle. Be clear about why you’re doing what you’re doing – it’s the key to motivation. Simon Sinek, author and marketing consultant, unravels this game-changing concept in his TED talk.




So, find the “why” – the purpose – for your current project or final goal, and why you’re taking each of the steps that lead you there. Not only will this keep everyone motivated and aligned, it’s a great way to review your process and ensure you’re taking the best steps to get to where you need to be.

6. Recognize and reward

Recognized employees are satisfied employees, according to this recent survey. And satisfied employees do better at work (you can find out more here if you’re interested). If you want a happier, stronger team, recognition is key – are this doesn’t refer to a monetary reward.

Here are some of the ways employees want to be recognized and rewarded:

  • Company or team-wide emails recognizing individuals/teams
  • In-person recognition and thanks
  • Promotions
  • Bonuses
  • Extra vacation days

    7. Office space

How constructive is your workspace for the growth of teamwork? Research from Herman Miller shows that the physical workspace needs to evolve to support collaboration.

“Project rooms that teams can use for months, conference rooms equipped with the latest remote conferencing tools, and areas of benching, where people can do heads-down work but also easily confer with each other support the various needs people have when collaborating.”

The needs of your teams should be reflected in your workspace. Look around your office and consider what could be done to encourage impromptu huddles for productive conversation, accessibility to knowledge experts, and semi-permanent spaces for group projects.

Though, once again, the research stresses that “people must feel they have permission to linger in informal collaborative areas and that comes from watching how other people, especially managers and executives, use or ignore those areas.”

8. Take a break

Team building doesn’t have to happen while you’re actively working. In fact, it’s proven that taking breaks together can result in a higher level of productivity and help reevaluate goals as needed.

One week, you could round up the team and grab a coffee together, or pick-up some sweet treats for your team on the way to work and gather for a morning chat. Getting together in a less formal setting will encourage better communication, sharing, and bonding between team members. If you want to start small, break up the day by stepping outside to have one of your team meetings on foot.

9. Focus on strengths

Focusing on the weaknesses of your team members can seriously affect engagement and consequently lower the team’s productivity. According to Gallup research, employees who use their strengths every day are six times more likely to be engaged in their jobs.

Everyone is different – we have different strengths, passions, and weaknesses. One of the cornerstones of a good team leader is focusing on individuals’ strengths, and bringing together a team of people that has a combined skillset to get the job done. As long as everyone contributes by bringing a strong skill to the team, their weakness should not be dwelt on.  


10. Show gratitude

How much gratitude do you show? A survey of 2,000 people, found that people are less likely to express gratitude at work than any other place. In fact, 60% of those people said they “either never express gratitude at work or do so perhaps once a year.”

It’s quite surprising then, to discover that people actually want to be thanked. 70% of the surveyed people would feel better about themselves if their boss were more grateful, and 81% would work harder. Gratitude is actually proven to lead to an increased sense of self-worth and trust within the workplace.

So, next steps? Start saying those magical words! Be thankful for the big and the small things that your colleagues bring to the table each day. (Don’t go overboard though. It’s important that your thanks are genuine and timely. Think quality, not quantity.)

Contact Us:
Send your CV at jobs@egybell.com
Send us your inquiries at info@egybell.com
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Tips For Becoming A Successful Leader At Work

Becoming a successful leader at work can be challenging. You want to be the one your team looks to for guidance and support, but you may not be in a leadership role yet.

So, can you establish yourself as a leader at work, and display the characteristics of a good leader daily?

There are many ways, but listed below are some things to start doing today. By doing these things, you can position yourself as a leader at work without being too obvious about your ambitions.

If you want to become a leader at work and work on developing your leadership skills, incorporate these actions into your daily routine:

Take On More Responsibility At Work

You want to be a leader at work, learn to take responsibility for anything that you’re interested in, and own it. That also means that as long as you participate in that project, you influence whether it fails or succeeds.

Learn to take responsibility for not just the good things, but also the bad things. Take ownership of your mistakes, and know it’s okay to be wrong. You cannot learn if you haven’t made any mistakes.

Believe In Win-Win In The Workplace

A rising tide lifts all boats—always think win-win.

It exists. Just because some may believe the business world is nasty, and that you need to be manipulative and maneuvering to win, you need not participate in it. In fact, make it your priority to not to be a negative and manipulative leader.

If you want to be a leader at work, believe in your positive leadership abilities. The positive influence you have on the people around you and the ability to inspire your team is right in front of you.

Strive To Push The Envelope

Try new things. Take some risks. Make yourself uncomfortable. Do the things that may make you look foolish. Seriously, what do you have to lose?

Leaders take risks. They are not afraid of doing what they believe is right. What are you willing to task a risk for? To be a leader at work, you need to take small risks, like taking on the project no one wants.

If You Have An Idea, Write It Down

I often say this world is full of people who talk too much and don’t do enough.

If you want to be a leader at work, act on something. Work on a plan. If you have ideas simmering in your mind, write them down.

It doesn’t matter if your idea doesn’t have a plan yet—just write it down. If you don’t write it down, there is no record of the idea, and you won’t have anything tangible to present. How can it count? If you want to be a leader at work, you have practice writing down everything.

See Opportunities Everywhere

There is no need to create leadership opportunities at work. The opportunities to lead are everywhere already.

You need to be mindful of these opportunities. An example of an opportunity you can capitalize on is taking on a project no one wants. If you don’t see opportunities like this everywhere, you are missing the point.

Be Open To Receiving Feedback

Be open to criticism, otherwise you are just living off your own opinions and ideas.

What does being open to criticism mean? When you are open to feedback, you are getting ideas and suggestions from others that are free. Often times, these ideas come from people smarter than you. They will give you tips on how to improve and how to be better.

That’s what a leader needs—constant feedback. You need feedback to be a leader at work, otherwise you are “feed-own” (I just created that word to mean feeding yourself) and you will go hungry soon. With no new ideas, a leader dries up.

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IMPORTANCE OF MANAGEMENT IN AN ORGANIZATION

Importance of Management

The success of an organization can be traced back to the way it is managed. Whether you are talking of a small to medium-sized or a large establishment, management is so crucial to be overlooked.

So, what is it about management that makes it so inevitable in the pursuit of success? To answer this question, we need to go back to the drawing board – to the essential functions of management. These are planning, organizing, staffing, directing, and controlling.

In this article, you are going to discover the importance of management in any organization by looking into each of these aspects. You will then be able to come up with the right management structure for your organization or help someone else who might need the information.

Here are 10 reasons why management is important to any organization.

Planning

Planning in management is the process of laying down how and when to do the appropriate so that goals can be achieved either in the short term or long term. Remember, failing to plan is planning to fail.

1) Helps to achieve goals and objectives

First of all organization set the goals of  organization.  These goals must be planned for beforehand, and it is up to a good management structure to come up with proposals and plans of how to achieve them.

Proper planning ensures that the organization follows a mapped course towards its vision and mission. 

2) Provides a sense of focus and direction

When an organization plans its activities, it is able to have a singular focus. Failure to plan can throw an entire business into disarray because no one will understand where they are headed.

A management structure that plans finds it even easier to anticipate problems and cope with them. Once an organization has planned its activities well, all other functions of management fall into place. 

Organizing

Organizing involves defining and grouping roles, establishing authorities and frameworks that are geared towards the attainment of goals. It breaks down how plans will be implemented and assigns the resources needed to do so.

3) For optimum utilization of resources

These resources include both human resources and technology. By assigning individuals roles that best suits them, the organization can reap the maximum from each employee. Organizing paves the way for specialization and the best use of talents. It helps the management to save money and other resources while minimizing losses.

4) To maintain responsibility and order

An organized workforce is always effective. They work as a team towards one common goal. When everyone knows what they ought to do, they will be more responsible because they are doing what they know best. It is also easy to hold people accountable when you know what each one of them does.

Staffing

To staff means to select, develop, maintain, and utilize personnel in such a way that the organization can achieve its goals effectively and economically. Staffing might not be applicable to sole proprietorship, but it is still very essential.

5) To get the most qualified personnel for the job

Staffing as a function of management helps to discover skilled people to fill various positions in the organization. This results in high performance and maximum productivity. It also helps to remunerate employees fairly which in turn translates to increased job satisfaction. This is the reason why many workplaces have thorough vetting procedures before employing people.

6) To reduce workload and get things done

Efficient staffing ensures that work is divided among employees according to the roles they have been assigned. The fact that each one of them is good at what he or she is doing means that work will be completed faster and better. Employees stay happy and motivate as there is no pressure in the workplace.

Directing

In management, directing is the same as supervising or leading. Directors, supervisors, and leaders are responsible for overseeing their subordinates. It is impossible to run an organization without leadership as you will find out below.

7) Helps facilitate good communication

Good directing helps to build a two-way channel of communication between the leadership and subordinates. Employees can express themselves, and as a result, matters arising are address appropriately. Communication is a crucial contributor to the performance of an organization so it can never be ignored.

Contact Us:
Send your CV at jobs@egybell.com
Send us your inquiries at info@egybell.com
Visit our website at www.egybell.com
https://www.facebook.com/EgyBell1
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Call us at 010 000 366 34

#BeEgyBell #EgyBell #JoinEgyBell #Outsourcing #Business #Egypt