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Protecting Your Business During A Pandemic

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Protecting your business during this pandemic means much more than giving your business a good scrubbing. It also means preparing your business for the worst and keeping your staff well-informed.
To keep your company healthy as a horse during the coronavirus outbreak, take advantage of these six tips.

Create A Plan

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As coronavirus spreads, more businesses are putting safeguards in place to protect their companies and employees. A key precaution many business owners are taking includes creating or revamping an emergency preparedness plan. If you haven’t created a plan yet, it’s time to giddy up, employers!
An emergency plan not only outlines what steps your company plans on taking if an outbreak impacts your business. It also lays out what measures you’re taking to protect your employees and business before disaster strikes.

Be sure to include the following information in your plan:

Steps you’re taking to protect employees
What to do if an outbreak occurs at your business
How employees can contact you in case of emergency
What will happen to business operations if your business is infected

Establish A Work From Home Policy, If Possible

If you don’t have a work from home policy or plan, now is the best time to add one, my friends. With coronavirus in every state, businesses are finding alternative work arrangements to keep employees from coming into the office and avoiding contact.
Maybe you’ve tested the waters before and let employees work from home. Or, maybe it’s a whole new ballgame for your business.
Depending on your industry and business, you may not be able to give employees the luxury of working from home. Maybe you don’t have or can’t afford additional equipment. Or, maybe employees need to interact with customers face-to-face as part of their positions (e.g., nursing).
If at all possible, consider establishing a work from home policy. Include things like employee eligibility, remote procedures, and guidelines. Also include rules for temporary remote work in your policy.

Inform Managers About Updates

No one likes being left out of the loop, especially when something like the coronavirus strikes. When it comes to protecting your business, you must, must, must communicate with your managers and keep them up-to-date.
To keep your business safe during the virus’s outbreak, you have to do your research. Check the CDC’s website every day for more information about the outbreak. And, don’t forget to check your state and local news for details about the spread and regulations pertaining to coronavirus (e.g., bans on mass gatherings).
After you do your homework, relay that information to managers and supervisors as soon as possible. That way, they are up to speed about the situation and where your business stands.

4. Keep Your Employees Posted

Just like managers and supervisors, you absolutely need to keep your employees posted, too. To communicate coronavirus-related news to your employees, you can send out memos or emails or have a mandatory company meeting (via video chat, of course).
At my accounting and payroll software company, Patriot Software, we are taking the coronavirus spread very seriously and keeping our employees up-to-date as much as we possibly can. Currently, we try to send out an email update or message to our team at least once per day to communicate coronavirus to employees and what precautions we’re taking to keep them safe.
Filling in your staff not only allows you to keep them posted about your policies, but it also helps reduce workplace panic. The more your employees know, the better.

Reevaluate Your Cleaning Procedures

This next tip is a little obvious, but it can’t go unmentioned. That’s right, folks … you need to sanitize the heck out of your business during this battle with coronavirus.
So, how often is your business being cleaned? Twice per week? Every day? Seldom? Whatever your answer is (I’m not sure if I really want to know), now’s the time to hike up how frequently you clean your business.
Think about how you can improve your cleaning procedures to protect your business. To ensure your business is squeaky clean, consider doing some (or all) of the following:

  • Ramp up how often your business is cleaned.
  • Stock up the workplace with coronavirus fighting soap, disinfectants, and hand sanitizer.
  • Ask employees to disinfect their desks daily.
  • Request that sick employees don’t come into the office.
  • Encourage employees to wash their hands more.

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